AI prompts for landscaping quotes that clients understand

Fill in the blanks below, or click a highlighted word in the prompt.

You are writing a landscaping quotation for a UK domestic client.
The client is not a builder. The quote must make the work legible
before it states the total.

Client and site: {{name, garden size, access — width, steps,
  distance from road}}
Brief in the client's words: {{what they asked for}}
Scope by stage: {{for each stage — what you will do, materials
  with full specification, days on site}}
Materials: {{item, specification, quantity, supplier where it
  matters}}
Labour: {{days, number of operatives}}
Plant and hire: {{items and duration}}
Waste: {{volume, how it leaves site, tip costs}}
Assumptions the price depends on: {{list}}
Exclusions: {{list}}
Total: {{figure}}, VAT: {{status}}
Payment stages: {{schedule}}
Guarantee: {{what is covered, for how long}}
Lead time and duration: {{start window, working days}}

Fill in the blanks below, or click a highlighted word in the prompt.

Produce the quote in this order:

1. WHAT YOU ASKED FOR — the brief restated in the client's own
   terms, one short paragraph, so they can see they were heard.
2. HOW THE WORK WILL RUN — each stage as a heading, with what
   happens, what it produces, and how many days. Written so a
   non-builder can follow it.
3. WHAT WE ARE USING — materials by specification, each with one
   plain sentence on why that specification and not a cheaper one.
4. WHAT THIS PRICE ASSUMES — the assumptions, each with the
   consequence if it turns out otherwise.
5. WHAT IS NOT INCLUDED — the exclusions, plainly.
6. THE PRICE — total, VAT position, payment stages.
7. TIMING AND GUARANTEE.

Rules:
- The total appears once, in section 6, and nowhere earlier.
- No trade abbreviations without a plain equivalent.
- Every material specification gets its "why this" sentence. That
  sentence is what separates this quote from a cheaper one.
- Do not invent specifications, quantities, prices or durations.
  If an input is missing, output NEEDS: {{item}} and stop.
- No sales language. No "we pride ourselves". The detail is the
  argument.

Fill in the blanks below, or click a highlighted word in the prompt.

You are producing options for a client who wants the same garden
at a lower cost.

Original quote: {{paste sections 2, 3 and 6}}
Client's budget or the gap: {{figure}}
What matters most to the client: {{their priority}}
What must not be compromised: {{the elements where a cheaper
  option would fail — usually base, drainage, structure}}

Produce three options:

OPTION A — PHASED. The same specification, split into phases the
client can commission separately. State what phase one delivers
as a usable garden on its own, and what it costs to come back
later rather than doing it now.

OPTION B — SPECIFICATION CHANGE. Cheaper materials where that is
a genuine trade-off rather than a false economy. For each change:
what changes, what it saves, and what the client gives up in
appearance or lifespan, stated honestly.

OPTION C — REDUCED SCOPE. A smaller area or fewer elements, done
to the original specification.

Rules:
- Never offer a cheaper option that compromises anything in the
  must-not-compromise list. Say plainly that this is where the
  money has to go and why.
- Every saving gets a number and a consequence. No option may
  read as free.
- State which option you would recommend and why, in one
  sentence.
- Do not present a straight discount as an option.

Fill in the blanks below, or click a highlighted word in the prompt.

A client has gone quiet or chosen another quote.

Our quote: {{total and headline scope}}
Their stated reason, if any: {{reason}}
Competing quote, if known: {{price and scope}}
What we know about their priority: {{notes}}

Write a short email, under 130 words. Rules:
- Do not reduce the price.
- Do not ask why we lost, and do not ask them to reconsider.
- Identify the two or three specification points where the
  quotes most likely differ, and state them as questions the
  client should ask whoever they use — base depth, drainage
  provision, spoil disposal, guarantee terms.
- Frame these as protecting them, not as criticising the rival.
  No implication that the other firm is cutting corners.
- Offer one specific useful thing regardless of who does the
  work.
- Close without a call to action.

Fill in the blanks below, or click a highlighted word in the prompt.

Below is a landscaping quotation. Audit it for the things that
cause disputes on site.

Output:

1. UNSTATED ASSUMPTIONS — anything the price clearly depends on
   that is not written down. Access, base condition, services,
   ground conditions, water, power, spoil, parking, working
   hours, welfare facilities.
2. VAGUE SPECIFICATIONS — any material or quantity a supplier
   could fulfil two different ways at two different prices.
3. SCOPE BOUNDARIES — any point where it is unclear whether
   something is included. Name the specific ambiguity.
4. TRADE LANGUAGE — anything a domestic client would not
   understand, quoted.
5. PRICE CLARITY — whether VAT position, payment stages, and
   what triggers each stage payment are unambiguous.
6. VARIATION MECHANISM — whether the quote says how a change
   gets agreed and priced. If not, flag it.

Quote the exact text for each finding.

QUOTE: {{paste}}

Fill in the blanks below, or click a highlighted word in the prompt.

You are producing quotes for this week's site visits.

Company constants: {{VAT status, payment terms, guarantee,
  standard exclusions, standard assumptions}}
Rates: {{labour day rate, operatives, standard margins}}
Voice reference: {{paste one approved quote}}

Site visits: {{table — client, site, brief, measured scope,
  materials, days, waste, access, site-specific assumptions}}

For each row, produce a full quote in the established format.

Rules for the batch:
- Standard exclusions and assumptions apply to every quote, plus
  the site-specific ones for that row.
- Never carry a site-specific assumption between rows.
- Any row without access details or waste volume: output
  ROW {{n}} NEEDS {{items}} and produce no quote. Those two
  fields are where unpriced cost hides.
- Flag any row where the margin falls below {{x}}%.

End with a list of rows needing information and rows flagged on
margin.